Job Posting CLOSED
Administrative Assistant provides support to every aspect of the administrative
department as well as being key member of the accounting and fundraising
departments within administration.
Greet visitors to the administrative wing, ascertain
their nature of business, and direct them to appropriate individuals.
Answer phone calls and direct calls to appropriate
parties or take messages.
Purchase supplies and track supplies purchases as
needed by administration, operations and maintenance.
Assist staff with mailing packages.
Accept client and third party payments, process them
in accounting software and prepare for deposit in bank.
Record client invoices and generate client statements
Answer account balance inquiries from clients.
Aid the billing department with tasks and projects as
Process donations through fundraising software and
prepare for deposit in bank.
Manage donation thank you program.
Maintain donor account information in fundraising
Assist the development department in generating
reports and queries from fundraising software.
Compile data and perform queries in operational
Assist administrative personnel with projects and
tasks as needed.
Assist in preparation of newsletters and other
Other duties as assigned.
High School Diploma or Equivalent
Proficient with Microsoft Office applications
Prior experience working in Accounts Receivable
Superior oral and written communication skills
Ability to work on multiple projects/tasks
Friendly and personable demeanor
Reliable, punctual and efficient
Ability to two way verbally communicate
Lifting – Up to 20 pounds
Work environment characteristics
described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
While performing the duties of this
job, the employee is not exposed to weather conditions. The noise level in the
work environment is usually moderate.
Conducts self in a
manner of professionalism that is conducive to recovery from mental illness,
co-occurring disorders and overall wellness, including a minimum of one year of
continuous sobriety if in recovery, from the substance for which you are in
Abides by all specific program and Agency
procedures, policies, and requirements.
An authentic and honest employee plays a
key role in the client’s recovery. Often, an employee will inadvertently become
a role model for the client, regardless of whether an employee has direct
contact with clients on a daily basis.
Therefore, Stephen Center employees will conduct themselves with honesty