Job Application - Stephen Center, Inc.

Job Posting CLOSED

Administrative Assistant

Purpose: The Administrative Assistant provides support to every aspect of the administrative department as well as being key member of the accounting and fundraising departments within administration.

Key Accountabilities:

Greet visitors to the administrative wing, ascertain their nature of business, and direct them to appropriate individuals.

Answer phone calls and direct calls to appropriate parties or take messages.

Purchase supplies and track supplies purchases as needed by administration, operations and maintenance.

Assist staff with mailing packages.

Accept client and third party payments, process them in accounting software and prepare for deposit in bank.

Record client invoices and generate client statements for distribution.

Answer account balance inquiries from clients.

Aid the billing department with tasks and projects as needed.

Process donations through fundraising software and prepare for deposit in bank.

Manage donation thank you program.

Maintain donor account information in fundraising software.

Assist the development department in generating reports and queries from fundraising software.

Compile data and perform queries in operational database programs.

Assist administrative personnel with projects and tasks as needed.

Assist in preparation of newsletters and other internal communications.

Other duties as assigned.


Position Requirements:

High School Diploma or Equivalent

Proficient with Microsoft Office applications

Prior experience working in Accounts Receivable transaction cycle

Superior oral and written communication skills

Ability to work on multiple projects/tasks simultaneously

Friendly and personable demeanor

Reliable, punctual and efficient

Ability to two way verbally communicate

Standing - Periodically

Kneeling –  Periodically

Pushing/Pulling– Periodically

Frequent Lifting – Up to 20 pounds

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

Conducts self in a manner of professionalism that is conducive to recovery from mental illness, co-occurring disorders and overall wellness, including a minimum of one year of continuous sobriety if in recovery, from the substance for which you are in recovery.

Abides by all specific program and Agency procedures, policies, and requirements.

An authentic and honest employee plays a key role in the client’s recovery. Often, an employee will inadvertently become a role model for the client, regardless of whether an employee has direct contact with clients on a daily basis.  Therefore, Stephen Center employees will conduct themselves with honesty and integrity.